WHO WE ARE: 

The American Institute of Physics (AIP) is a federation of 10 Member Societies which together have nearly 120,000 members across the globe. Founded in 1931, AIP is a federation that advances the success of our Member Societies and an institute that engages in research and analysis to empower positive change in the physical sciences. Our overarching strategy is to advance the physical sciences with a unifying voice of strength from diversity.  We want you to become a part of our mission and join our dynamic team! 

SUMMARY: 

AIP is looking for a Grant and Funding Accountant to join the Institute’s Finance and Accounting Team.

Come join a team of energized, charismatic, collaborative, and passionate individuals and help make a difference through the physical sciences!

WHAT YOU’LL DO: 

Grant and Funding Accounts Management

• Maintain, monitor and administer Monday.com for tracking all grant activity for federal and privately funded awards.
• Assist with all budget reviews for all grants, endowments, and major gifts that require budgets.

Private Grants and Endowments Monitoring:

• Meet regularly with the Development Team to evaluate the grants pipeline (awarded and upcoming private grants).

Federal Grants Management:

• Management of pre-award, post-award and close out of all federal grants.

1. Post-award administration of grants, fiscal compliance, internal and external reporting, indirect administrative costs, invoicing, drawdowns, and collections.
2. Perform indirect cost rate calculation, submission, and on-going review.
3. Prepare the required reporting for an A133 audit.

General Grant Accounting Activities:

• Perform Grants Management Quality Improvement Tasks: Maintain and provide recommendations for the policy and procedure manuals as needed.
• Perform activities essential to reconciling general ledger accounts. Including general accounting duties such as journal entries, reconciliations, reporting, invoice review and approval.
• Financial analysis on all Board Designated Funds at AIP
• Financial analysis relating to AIP Foundation and maintaining dashboards for AIPF and for all grants.

• Serve as backup support for other accounting team members as needed.
• Perform additional duties as identified and required.

WHAT YOU’LL BRING: 

• A bachelor’s degree in a relevant field.
• At least 5 years’ experience.
• Working knowledge of Monday.com task management software, a plus.
• Experience using accounting software.
• Grant Professional Certified (GPC) or commensurate government grants training/certification required.
• Ability to multitask, handle multiple assignments and priorities, and meet deadlines.

 
TO APPLY: 

Include a resume and a cover letter. We encourage you to apply even if your experience does not fully match the position description; at AIP we embrace considering people from a diversity of backgrounds and career experiences. 
 

COMPENSATION: $70,320 - $77,352
 

WHY JOIN US: 

AIP embraces a flexible hybrid work environment to balance in-person collaborative work with remote work. The team works in a flexible, hybrid schedule and reports to our offices in College Park, Maryland and Washington, DC, as needed. Employees are required to reside in Maryland, Virginia, or Washington, DC. 
  

We offer comprehensive benefits, including generous paid time off, medical/dental/vision coverage, an annual retirement contribution of 10% of base pay, tuition assistance, commuter benefits, and more. 
  

Your colleagues at AIP are welcoming, gracious, and eager to help each other succeed. With our commitment to community service, institute-wide social opportunities, and ongoing learning and development, AIP is a rewarding place to work. 

 
ABOUT AIP: 

Diversity welcome! Diversity is integral to our mission and is ingrained in everything that we do at AIP. We encourage and invite people of all backgrounds to apply and join our team. All applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, creed, marital status, gender identity or expression, political affiliation, personal appearance, national origin, ancestry, protected veteran status, or physical or mental disability.