Openings >> Major Gifts Manager
Major Gifts Manager
Title:Major Gifts Manager
Job Type:Exempt (salaried)
Posting Date:03/13/2023
Location:College Park, MD

*The American Institute of Physics (AIP) requires COVID-19 vaccination for all positions effective January 3, 2022. Individuals with a disability or a religious reason preventing them from taking the vaccine may request an accommodation.


The American Institute of Physics Foundation (AIPF) is seeking a Major Gifts Manager to join our dynamic development team. the AIP Foundation was established in 2019 to amplify the Institute's development actions, cultivate a culture of philanthropy, and strengthen connections to donors.  The AIP Foundation’s current scope includes raising support for AIP’s Center for History of Physics, the Niels Bohr Library & Archives, the Society of Physics Students (SPS) and the associated Sigma Pi Sigma honor society, and Diversity Initiatives such as Team-Up Together. The Major Gifts Manager will help amplify the Foundation's fundraising and development goals.

As Major Gifts Manager, you will be responsible for the identification, cultivation, solicitation and stewardship of potential donors.You will manage an active portfolio of 65-85 prospects, and will develop and implement strategies for cultivating relationships that match Foundation needs with donor interests. The individual’s fundraising duties shall be in support of our TEAM-UP Together Campaign, a $30 million campaign aimed at doubling the number of physics and astronomy undergraduate degrees awarded annually to African Americans by 2030. The position will report to the Director of Strategy and Research, who provides portfolio management and prospect strategy along with research to frontline fundraising staff.

The AIP Foundation believes that in-person collaboration is valuable; therefore, operates under a hybrid working environment.  On this team, there is flexibility to work remotely as well as in the office. Right now, the AIP Foundation team is on-site one day per week; the Major Gifts Manager would be expected to report to the office in College Park, MD at least once per week. 


  • Identifies, cultivates and solicits major donor and planned giving prospects for significant contributions to the TEAM-UP Together Campaign;
  • Works closely with AIP Foundation Trustees and the TEAM-UP Together Campaign Committee, records contacts and prepares documents and proposals for prospects;
  • Serves as an integral part of the team that designs AIP Foundation’s TEAM-UP Together campaign, coordinating the development of campaign materials, activities and events;
  • Schedules solicitation meetings with major donor prospects, working closely with the Foundation’s Executive Director and campaign volunteers;
  • Travels independently to meet with donor prospects and manages a portfolio of individual donors and foundations;
  • Maintains accurate and timely records/contact reports of all interaction with donors utilizing Raiser’s Edge/Raiser’s Edge NXT software;
  • Oversees implementation of stewardship and recognition for all major donors;
  • Coordinates and maintains positive relationships with other Foundation staff members to maximize donor relationships and philanthropic giving to the Foundation;
  • Functions as a resource in the coordination of foundation events;
  • Perform other duties as assigned.


  • Bachelor’s Degree in business, non-profit management, marketing, or related field. Relevant experience may substitute of degree requirement


  • Seven years of applicable experience with five years of professional level fundraising experience in a non-profit setting or for-profit trust management services. Experience with Major Gift fund raising, planned giving, and capital campaigns is strongly preferred.
  • Knowledge of moves management and fundraising best practices, including qualification, cultivation, solicitation, and stewardship techniques.
  • Knowledge of Association of Fundraising Professionals (AFP) code of ethical conduct and the Donor Bill of Rights
  • Knowledge of volunteer management best practices.
  • Skill in communicating both in written and oral form.
  • Ability to develop and maintain effective working relationships in a hybrid (primarily teleworking) environment.
  • Ability to work with an ethnically and culturally diverse population.
  • Ability to provide effective and responsive service to donors, volunteers and community contacts.
  • Ability to prioritize and manage multiple projects, resolve problems and make decisions.


The American Institute of Physics (AIP) was founded in 1931. At the urging of a report from the American Physical Society and with initial funding from the Chemical Foundation, leaders of American physics formed a corporation for the “advancement and diffusion of knowledge of the science of physics and its application to human welfare,” especially by achieving economies in the publishing of journals and the maintenance of membership lists. This new federation of societies was also formed to provide a common organizational home for the emerging new physics-associated scientific societies that were being formed at the time. At the time of its formal incorporation in 1932, AIP comprised five such societies with a total membership of 4,000 individuals.
From the outset, AIP published journals on behalf of its Member Societies, as well as publishing journals owned by the Institute. Starting around 1950, the revenue generated from publications enabled the Institute to hire staff dedicated to programs that served more broadly the Member Societies, individual physicists, and the public at large. Several programs were added in the areas of education and careers, statistics, industry outreach and history. Other programs were developed in the coming decades in the areas of science news, media, and government relations.

Today, AIP is a federation of 10 Member Societies which in turn have more than 115,000 members across the globe. Since 2013, AIP Publishing—a wholly-owned but independently operated subsidiary LLC—continues to publish AIP journals and journals of five of AIP Member Societies. In addition, in 2019 AIP Foundation was added to the AIP family of organizations. Since AIP is the parent organization, and noting that each of AIP Publishing and AIP Foundation have their own Boards, the financials of all three organizations are consolidated into AIP’s financial reports annually.
Through their partnership in AIP, all 10 Member Societies broaden their impact and achieve results beyond their individual missions and mandates. AIP also acts as an independent institute where research in social science, policy, and history advances the discipline of the physical sciences. Together, AIP and its 10 Member Societies convey a unifying message for stakeholders in government, academia, the nonprofit and private sectors, the student and teacher communities, and the general public.


AIP Foundation was established in 2019 to amplify the Institute's development actions, cultivate a culture of philanthropy, and strengthen connections to donors. It is a 501(c)3 supporting organization with a single member, AIP. It is governed by a Board of Trustees who are appointed by AIP’s Board of Directors. The AIP Board of Directors established a board designated fund to cover five years of AIP Foundation operations (2019-2024). AIP Foundation is staffed under an agreement with AIP.
AIP Foundation’s current scope includes raising support for AIP’s Center for History of Physics, the Niels Bohr Library & Archives, the Society of Physics Students (SPS) and the associated Sigma Pi Sigma honor society, and Diversity Initiatives such as Team-Up Together. As the leader of AIP Foundation, the Executive Director is charged with positioning AIP Foundation for success in this initiative. To date, AIP Foundation has had one Executive Director.

Why Work for AIP?

AIP wants you to be safe!

During the COVID-19 pandemic AIP took appropriate steps to ensure the safety of all AIP staff by providing a flexible approach to remote work that ensured a safe and productive workforce could continue to pursue our mission and provide continued value to our stakeholders. The safety, health, and wellbeing of our staff are of the utmost importance to our Institute.

In addition to your safety, AIP wants you to love working at the Institute, and we have a workplace culture that supports that goal. With our commitment to community service, institute-wide social opportunities, and ongoing Learning and Development, we work hard to make sure AIP is a rewarding place to work. Did we mention that you will work with amazingly talented colleagues in a variety of departments? The American Institute of Physics offers excellent benefits including medical, dental, vision, retirement, tuition assistance, on-site fitness center, and metro access.  Learn more at 

Diversity Welcome!

Diversity is engrained in everything that we do at AIP. We understand that diversity is integral to our mission; in order to advance the physical sciences, we must embrace diversity. We encourage and invite people of all backgrounds to apply and join our team. All applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, creed, marital status, gender identity or expression, political affiliation, personal appearance, national origin, ancestry, protected veteran status, physical or mental disability

AIP is an Affirmative Action and Equal Opportunity Employer  
EOE, including disability/Vets

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