WHO WE ARE: 

The American Institute of Physics (AIP) is a federation of 10 Member Societies which together have nearly 120,000 members across the globe. Founded in 1931, AIP is a federation that advances the success of our Member Societies and an institute that engages in research and analysis to empower positive change in the physical sciences. Our overarching strategy is to advance the physical sciences with a unifying voice of strength from diversity.  We want you to become a part of our mission and join our dynamic team! 

SUMMARY: 

AIP is looking for a Facilities Lead, Senior Associate to join our Finance and Administration Team.

This role is pivotal in managing problem-solving and solution implementation within the office services of the American Center for Physics (ACP) in College Park, MD, and Washington, DC. You will leverage your expertise to coordinate meetings and conferences at ACP, serving both on-site societies and external organizations. You'll ensure ACP members receive top-tier services, including mail center management, reception desk duties, office and pantry maintenance, and catering support. Exemplary customer service for all internal and external stakeholders is paramount.

Additionally, this role demands a keen understanding and support of technology systems at both office locations. You will oversee and coordinate with the landlord on building management issues, ensuring a seamless operational environment.

Join our team of energized, charismatic, collaborative, and passionate individuals, and contribute to making a difference in the field of physical sciences!

WHAT YOU’LL DO: 

• Coordinate meetings and conferences for ACP tenants and outside groups as approved by the ACP board, including scheduling, facility setup and cleanup, and coordination of food service with an emphasis on total quality in customer service.
• Respond to requests from the ACP board as needed.
• Oversee management of pantries, including ordering and stocking of coffee, milk, and other supplies, as well as cleaning and stocking of the pantries.
• Oversee coordinating hoteling space and conference room schedules and services based upon the needs of the staff requesting support.
• Oversee mail center operations as needed.
• Work with IT groups from AIP, APS, and AAPT to understand the systems for meetings, conferences, and operations at both locations.
• Provide service calls as needed for IT support, including AV equipment.
• Coordinate with AIP Purchasing and AIP/ACP accounting regarding purchases and other financial matters.
• Oversee and coordinate with Property Management regarding building management, security, and maintenance.
• Obtain information from Societies for new employees regarding ID, access card and name plate.
• Enforce policies and procedures for operational aspects of each location.
• Work onsite as needed at each office location – which will vary depending on events.

WHAT YOU’LL BRING: 

• Bachelor’s degree preferred.
• A minimum of 5 years of progressive experience in facilities management, administrative, and customer service experience for a large team required.
• Excellent verbal, written, and telephone skills.
• Ability to work well with others, both inside and outside the organization.
• Ability to multi-task, handle multiple assignments and priorities and meet deadlines.
• Experience with office software and technology tools proficiently.
• Requires a combination of organizational skills, attention to detail, and effective communication abilities.

 
TO APPLY: 

Include a resume and a cover letter. We encourage you to apply even if your experience does not fully match the position description. At AIP, we embrace considering people from a diversity of backgrounds and career experiences. 

COMPENSATION: $70,320.00 - $77,352.00

WORKING AT AIP: 

AIP embraces a flexible hybrid work environment to balance in-person collaborative work with remote work. The team works in a flexible, hybrid schedule and reports to our offices in College Park, Maryland and Washington, DC, as needed. Employees are required to reside in the DC Metro regions of Maryland, Virginia, or Washington, DC. 

We offer comprehensive benefits, including generous paid time off, medical/dental/vision coverage, an annual retirement contribution of 10% of base pay, tuition assistance, commuter benefits, and more. 

Your colleagues at AIP are welcoming, gracious, and eager to help each other succeed. With our commitment to community service, institute-wide social opportunities, and ongoing learning and development, AIP is a rewarding place to work. 

 
ABOUT AIP: 

Join Us and Make a Difference!

At the American Institute of Physics (AIP), we're dedicated to advancing, promoting, and serving the physical sciences for the benefit of humanity. As a 501(c)(3) non-profit, AIP is a federation that advances the success of our Member Societies and an institute that engages in research and analysis to empower positive change in the physical sciences.

Our mission is to advance, promote, and serve the physical sciences for the benefit of humanity. We are passionate about our work and committed to fostering an inclusive and dynamic environment where creativity, collaboration, and enthusiasm thrive.

Join our team and become part of an energized, forward-thinking community. Together, we'll explore the frontiers of science, support groundbreaking research, and contribute to the betterment of humanity.

Be a part of AIP—where science meets passion and purpose.

AIP is an Affirmative Action and Equal Opportunity Employer (EOE), including disability/Vets.