Who we are:

The American Association of Physicists in Medicine (AAPM) is a scientific and professional organization, founded in 1958, composed of more than 8000 scientists whose clinical practice is dedicated to ensuring accuracy, safety and quality in the use of radiation in medical procedures such as medical imaging and radiation therapy. AAPM supports scientists and focuses on its mission of advancing medicine through science.
The mission of AAPM is advancing medicine through excellence in the science, education and professional practice of medical physics; a broad-based scientific and professional discipline which encompasses physical principles with applications in biology and medicine.

Who you are:

AAPM is seeking a driven and detail-orientated Exhibits Manager to oversee the process of exhibit and sponsorship sales, particularly around association meetings and conferences. As Exhibits Manager, you will provide strategic insight to help improve sales plans and opportunities and collaborate with the Meeting and Exhibits team to help increase attendance for major events like AAPM's Annual Meeting, Summer School, and Spring Clinical Meeting. You will also manage the meetings and exhibit process and develop resources like exhibit space floor plans, sponsorship brochures, and exhibit service kits. As Exhibits Manager, you will provide in-person support at events produced by AAPM, and meetings produced by others.

AAPM is headquartered in Alexandria, VA, and is offering a flexible hybrid working schedule; there is opportunity to work remote in combination with working on-site.

Come join a team of energized, charismatic, collaborative, and passionate individuals and find your purpose! 

What you’ll do:

MEETING AND EXHIBIT MANAGEMENT 80%

• Collaborate with the Director of Meetings and Technical Exhibits Subcommittee on developing strategies to increase booth and sponsorship sales.
• Collaborate with the Director of Meetings and Technical Exhibits Subcommittee on increasing attendee traffic and participation with exhibitors.
• Support Technical Exhibits Subcommittee with the development and execution of Partners in Solutions and Guided Tours.
• Manage the Association meetings exhibit processes, to include creation of the Exhibitor Prospectus, Exhibit Space Floorplan, Service Kit, Sponsorship Brochure and Exhibit Buyers Guide.
• Develop and execute the in-person and virtual Exhibitor Site Inspection for the Annual Meeting & Exhibits.
• Manage exhibitor and sponsor related sales and service activities within the Annual Meeting, Spring Clinical programs, Summer School and any other new meeting.
• Process and issue invoices to exhibitors for booth contracts, sponsorships and other billable items.
• Support the exhibitor and sponsor registration and housing processes for all Association meetings including conflict resolution, responses to general inquiries, confirmation and receipt requests, and cancelation and refund.

OTHER FUNCTIONS: 20%

• Handles logistical arrangements for Association participation at physics-related meetings.
• Represents AAPM as an exhibitor at physics-related meetings.
• Provides staff support to Technical Exhibits Subcommittee, including oversight of booth formation review and approval process.
• Support staff for Meeting Coordination Committee, Annual Meeting Subcommittee, Corporate Relations Committee and Spring Clinical Meeting Subcommittee meetings and activities as assigned.
• Other duties as assigned.

What you’ll bring:

• Bachelor’s degree or equivalent work experience is required.
• Minimum of three years of experience in exhibit sales or operations. Experience in a non-profit scientific, medical, or professional society environment preferred.
• Ability to manage multiple projects, identify mission critical processes and adapt to shifting job requirements with minimal supervision.
• Excellent organizational, verbal, written, and interpersonal skills with demonstrated effectiveness working in a team environment.
• High-level proficiency in a MAC environment including Microsoft Office.
• Database experience required.
• EXPOCAD experience desired.
• Ability to travel both internationally and domestically as needed for the Association.

Why join us:

AAPM offers comprehensive benefits, including generous paid time off, medical/dental/vision coverage, an annual retirement fund, tuition assistance, commuter benefits, and more.

Your colleagues at AAPM are welcoming, gracious, and eager to help each other succeed. With our commitment to community service, institute-wide social opportunities, and ongoing learning and development, AAPM is a rewarding place to work.

To Apply:

Include a resume and a cover letter with your application. We encourage you to apply even if your experience is not a full match with the position description; we will consider people from a variety of backgrounds and career experiences.

About AAPM:

AAPM is a scientific and professional organization, founded in 1958, composed of more than 8000 scientists whose clinical practice is dedicated to ensuring accuracy, safety and quality in the use of radiation in medical procedures such as medical imaging and radiation therapy. We are generally known as medical physicists and are uniquely positioned across medical specialties due to our responsibility to connect the physician to the patient through the use of radiation producing technology in both diagnosing and treating people. The responsibility of the medical physicist is to assure that the radiation prescribed in imaging and radiation therapy is delivered accurately and safely.

With members in 92 countries, AAPM supports the Medical Physics community with a focus on advancing patient care through education, improving safety and efficacy of radiation oncology and medical imaging procedures through research, and the maintenance of professional standards.

AAPM publishes two scholarly journals Medical Physics, and the Journal of Applied Clinical Medical Physics (JACMP), as well as an AAPM Report Series. AAPM sponsors three scientific meetings each year, a spring clinical meeting, a main summer annual meeting, and a fall scientific meeting (joint with the Radiological Society of North America).

AIP is an Affirmative Action and Equal Opportunity Employer  
EOE, including disability/Vets