Openings >> Assistant Controller
Assistant Controller
Title:Assistant Controller
Job Type:Exempt (salaried)
Posting Date:11/13/2023
Location:College Park

Who we are:

The American Institute of Physics (AIP) is a federation of 10 Member Societies which in turn have more than 130,000 members across the globe. AIP was founded in 1931 in an effort to alleviate societal and economic turmoil and to better humanity through science. Today, almost 100 years later, we further our positive impact through our mission: to advance, promote, and serve the physical sciences for the benefit of humanity. We want you to become a part of this mission!

AIP is headquartered in College Park, MD and is offering a flexible hybrid working schedule; there is the opportunity to work remote in combination with working on-site.

Come join a team of energized, charismatic, collaborative, and passionate individuals and help make a difference through the physical sciences!


AIP is seeking an Assistant Controller, to manage the day-to-day functions of the accounting and finance department under the direction of the Controller. The Assistant Controller will be expected to perform a variety of general accounting functions. The position is responsible for applying general principles of accounting, reviewing and analyzing financial information and preparing financial reports.

This includes AIP, AIP Foundation, ACP and AIP consolidation, which is a total of four financial reporting statements.

What you’ll do:

  • Monitor and review financial transactions and activities.
  • Review, investigate and correct errors and inconsistencies in financial entries, documents and reports.
  • Evaluate current accounting policies and practices and drives continuous improvement.
  • Preparation of audit work papers and supporting schedules for annual financial audit and employee benefit plan audit.
  • Responsible for FORM 990 and 990T including the UBIT calculations.
  • Monthly close process for entire team to adhere to the schedule.
  • Responsible for Financial System Maintenance, which includes Chart of Accounts, hierarchy structure and report development.
  • Responsible for planning, organizing, and coordinating all activities within the procurement, payroll and general accounting areas to ensure accurate and timely processing and recording of all transactions.
  • Responsible for evaluating all general accounting functions to continually recommend process improvements.
  • Understand all general accounting functions to provide assistance or cross-training as needed.
  • Develops, implements, and maintains internal controls relating to areas of responsibility.
  • Recruits, trains/develops, supervises and evaluates staff.
  • Customer service liaison for member society in regard to billing and service agreements.
  • Other duties as assigned by the Controller.
  • Assist with forecasting and budgeting for operations, personnel and capital.

What you’ll bring:

  • Bachelor’s degree is required. Master’s degree is preferred.
  • CPA is required.
  • 10-15 years progressive accounting experience and excellent tenure, preferably in not-for-profit as a Controller or Assistant Controller.
  • Public accounting experience preferred.
  • Strong analytical and problem-solving skills.
  • Strong supervisory and leadership skills.
  • Excellent communication and interpersonal skills.
  • Detail oriented and highly organized.
  • Skilled in time management and the ability to prioritize tasks.
  • Solid understanding of GAAP and NFP accounting.

Why join us:

AIP offers comprehensive benefits, including generous paid time off, medical/dental/vision coverage, an annual retirement fund, tuition assistance, commuter benefits, and more.

Your colleagues at AIP are welcoming, gracious, and eager to help each other succeed. With our commitment to community service, institute-wide social opportunities, and ongoing learning and development, AIP is a rewarding place to work.

To Apply:

Include a resume and a cover letter with your application. We encourage you to apply even if your experience is not a full match with the position description; we will consider people from a variety of backgrounds and career experiences.

About AIP:

The American Institute of Physics is a dynamic, forward-thinking 501(c)(3) membership corporation of scientific societies. Our mission is to advance, promote, and serve the physical sciences for the benefit of humanity. AIP is a trusted and reliable source of information and analysis and is a center of excellence that advances the physical sciences enterprise through research and analysis aimed at improving the understanding of our heritage and promoting future progress.

Diversity welcome! Diversity is integral to our mission and is engrained in everything that we do at AIP. We encourage and invite people of all backgrounds to apply and join our team. All applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, creed, marital status, gender identity or expression, political affiliation, personal appearance, national origin, ancestry, protected veteran status, or physical or mental disability.

AIP is an Affirmative Action and Equal Opportunity Employer  
EOE, including disability/Vets

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