Summary:

The American Institute of Physics is seeking an Administrative Assistant to the Deputy Executive Officer (DEO). In addition to managing the DEO’s office and providing administrative support, this essential position will provide program support to Member Society Engagement, Government Relations and Marketing/Communications.

The ideal candidate will have experience with coordinating travel, meetings, multiple calendars, reports, drafting communication and providing follow-up for other office duties.

What is AIP?

We are the American Institute of Physics. Our mission is to advance, promote, and serve the physical sciences for the benefit of humanity. We promote the physical sciences through effective communication, education, and policy initiatives.

Why Work for AIP?

We want you to love working here, and we have a workplace culture that reflects that. With our commitment to community service, monthly catered lunches, and an on-site fitness center, we work hard to make sure AIP is an awesome place to work. Did we mention that you will work with amazingly talented colleagues in a variety of departments?

We offer an incredible total compensation package including competitive pay, multiple healthcare options to meet your needs, commuter benefits, free parking, tuition assistance, and an incredible retirement plan.       

Diversity Welcome!

We encourage and invite people from diverse backgrounds to apply and join our team. All applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, creed, marital status, gender identity or expression, political affiliation, personal appearance, national origin, ancestry, protected veteran status, physical or mental disability.

Qualifications

• 3-7 years’ experience with office management or program support experience
• Superb organizational skills
• Excellent communication skills, both written and verbal
• High level of competency with business software, specifically Office 365, Outlook, and mobile communications.
• Familiarity with Mac OS and iPhone.
• Ability to take initiative and work independently under pressure of deadlines and with multiple simultaneous tasks.
• Must be able to handle confidential information.

* Candidates should complete the entire application, upload a cover letter and a resume.

Learn more at www.aip.org

AIP is an Affirmative Action and Equal Opportunity Employer
EEO/AA/ADA/V