This position will support the Office of Diversity, Equity, Inclusion, Belonging and Accessibility (DEIBA) Office in developing, implementing, and evaluating DEIBA initiatives and programs to support AIP’s mission. The successful candidate will work independently, under limited supervision to provide DEIBA programmatic support to include providing planning and operations support to the TEAM-UP Together program, implementing the DEIBA Strategic Plan, supporting development of DEIBA educational and training activities, and building positive relationships with stakeholders.  

Essential Functions & Responsibilities

• Assists in planning, implementing, and managing DEIBA Office programs 
• Prepares accurate, detailed meeting and grant summary reports for stakeholders including funders.  
• Manages programming logistics and communication for DEIBO including managing meeting/activities calendar; planning, coordinating, and executing meetings, including scheduling meetings; managing meeting logistics, agenda, and summaries/minutes; and preparing materials; and coordinating regular updates (email, phone and/or in person) to ensure alignment of activities.  
• Assists in the development of materials (presentations, print, web-based, and social media) to communicate about programming.  
• Promotes AIP’s mission, values, and organizational policies to all stakeholders  
• Builds trust-based relationships to ensure diversity, equity and inclusion (DEI) initiatives align with organization mission. 
• Supports other DEIB activities as assigned.  

Education:

• Bachelor’s degree  
• Master’s degree is preferred.  

Experience:

• 3-5+ years of experience working with program coordination  
• ​​​​​​​Prior DEI experience is preferred. 
• Effective communicator continually demonstrating sensitivity to diversity, equity and inclusion. 
• Working with diverse individuals and groups to meet established DEIBA objectives within established timelines.  
• Knowledge of the barriers and promoters of STEM achievement in higher education, a plus, not required. 
• Demonstrated knowledge of evidence-based concepts surrounding DEI.  
• Project Management experience is a plus.  

Qualifications: 

• Demonstrated excellent oral and written communication skills, organization and planning skills, and attention to detail. 
• ​​​​​​​Proficiency with the Microsoft Office Suite, Zoom, and social media platforms. Project management, tools (e.g. SmartSheets), web-based meeting software (e.g. Zoom), and knowledge of social media platforms (e.g. Twitter) a plus. 
• Prior demonstrated experience as a skilled problem solver, self-starter, ability to work independently and efficiently. 

What is AIP?

We are the American Institute of Physics. Our mission is to advance, promote, and serve the physical sciences for the benefit of humanity. We promote the physical sciences through effective communication, education, and policy initiatives.

The American Institute of Physics (AIP) is a 501(c)(3) membership corporation of scientific societies. AIP pursues its mission—to advance, promote, and serve the physical sciences for the benefit of humanity—with a unifying voice of strength from diversity. In its role as a federation, AIP advances the success of its Member Societies by providing the means to pool, coordinate, and leverage their diverse expertise and contributions in pursuit of a shared goal of advancing the physical sciences in the research enterprise, in the economy, in education, and in society. In its role as an institute, AIP operates as a center of excellence using policy analysis, social science, and historical research to promote future progress in the physical sciences.

Why Work for AIP?

AIP wants you to be safe!

During the COVID-19 pandemic AIP took appropriate steps to ensure the safety of all AIP staff by providing a flexible approach to remote work that ensured a safe and productive workforce could continue to pursue our mission and provide continued value to our stakeholders. The safety, health, and wellbeing of our staff are of the utmost importance to our Institute.

In addition to your safety, AIP wants you to love working at the Institute, and we have a workplace culture that supports that goal. With our commitment to community service, institute-wide social opportunities, and ongoing Learning and Development, we work hard to make sure AIP is a rewarding place to work. Did we mention that you will work with amazingly talented colleagues in a variety of departments? The American Institute of Physics offers excellent benefits including medical, dental, vision, retirement, tuition assistance, on-site fitness center, and metro access.  Learn more at www.aip.org 

Diversity Welcome!

We encourage and invite people from diverse backgrounds to apply and join our team. All applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, creed, marital status, gender identity or expression, political affiliation, personal appearance, national origin, ancestry, protected veteran status, physical or mental disability