Openings >> Payroll Supervisor
Payroll Supervisor
Title:Payroll Supervisor
Job Type:Exempt (salaried)
Posting Date:08/05/2022
Location:College Park, MD

*The American Institute of Physics (AIP) requires COVID-19 vaccination for all positions effective January 3, 2022. Individuals with a disability or a religious reason preventing them from taking the vaccine may request an accommodation.


The Payroll Supervisor is primarily responsible for the day-to-day operations of the payroll and the overall payroll process. You will provide payroll support for the American Institute of Physics (AIP) and select Member Societies in their mission to advance the physical sciences. In this role, you will process payroll for the Institute and four other organizations and serve as point of contact for payroll related issues. You will also be responsible for maintaining ADP/WFN and Kronos software.


  • Process bi-weekly payroll for AIP and four other organizations, staffing of 400+
  • Prepare bi-weekly journal entries for payroll, including journal entries for societies.
  • Prepare monthly salary analysis compared to budget. Research and resolve variance for actual to budgeted salaries.
  • Review all tax filings processed by ADP.
  • Prepare all account reconciliations related to payroll.
  • Prepare the annual personnel budget - using excel spreadsheet. Work with the Controller to determine correct staffing needs.
  • Prepare the 5500 return and all of the detailed schedules and analysis required for the annual retirement plan audit.
  • Reviews leave accrual balances and labor allocations for validity and accuracy.
  • Keep abreast of all legislation and regulatory rulings impacting payroll.
  • Prepare and processes bi-weekly submissions for retirement contributions.
  • Develop and maintain custom reports in ADP/WFN.
  • Review payroll process and internal controls and make recommendations on process improvements


  • Process all year-end activity and verifies accuracy of W-2’s prepared by ADP


  • Associate’s Degree with a focus in Accounting or related coursework
  • A Professional Certificate in Payroll or a Bachelor’s Degree in Accounting is preferred


  • 5+ years payroll experience with mid to large organization


  • ADP Enterprise E-Time system and Kronos timekeeping systems
  • experience in Excel
  • verbal and written communication skills
  • ability to collaborate with others on all levels including upper management
  • ability to meet time schedules and deadlines

What is AIP?

We are the American Institute of Physics. Our mission is to advance, promote, and serve the physical sciences for the benefit of humanity. We promote the physical sciences through effective communication, education, and policy initiatives.

The American Institute of Physics (AIP) is a 501(c)(3) membership corporation of scientific societies. AIP pursues its mission—to advance, promote, and serve the physical sciences for the benefit of humanity—with a unifying voice of strength from diversity. In its role as a federation, AIP advances the success of its Member Societies by providing the means to pool, coordinate, and leverage their diverse expertise and contributions in pursuit of a shared goal of advancing the physical sciences in the research enterprise, in the economy, in education, and in society. In its role as an institute, AIP operates as a center of excellence using policy analysis, social science, and historical research to promote future progress in the physical sciences.


Why Work for AIP?

AIP wants you to be safe!

During the COVID-19 pandemic AIP took appropriate steps to ensure the safety of all AIP staff by providing a flexible approach to remote work that ensured a safe and productive workforce could continue to pursue our mission and provide continued value to our stakeholders. The safety, health, and wellbeing of our staff are of the utmost importance to our Institute.

In addition to your safety, AIP wants you to love working at the Institute, and we have a workplace culture that supports that goal. With our commitment to community service, institute-wide social opportunities, and ongoing Learning and Development, we work hard to make sure AIP is a rewarding place to work. Did we mention that you will work with amazingly talented colleagues in a variety of departments? The American Institute of Physics offers excellent benefits including medical, dental, vision, retirement, tuition assistance, on-site fitness center, and metro access.  Learn more at 

Diversity Welcome!

We encourage and invite people from diverse backgrounds to apply and join our team. All applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, creed, marital status, gender identity or expression, political affiliation, personal appearance, national origin, ancestry, protected veteran status, physical or mental disability

AIP is an Affirmative Action and Equal Opportunity Employer  
EOE, including disability/Vets

*Interested candidates should include a resume, a cover letter, and a completed application 
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