WHO WE ARE: 
The American Institute of Physics (AIP) is a federation of 10 Member Societies which in turn have more than 130,000 members across the globe. As a 501(c)(3) non-profit, AIP advances the success of our Member Societies and is an institute that engages in research and analysis to empower positive change in the physical sciences. The mission of AIP (American Institute of Physics) is to advance, promote, and serve the physical sciences for the benefit of humanity. 
 
SUMMARY: 
AIP is looking for an HR Generalist (Talent & Culture Associate) to join the team. The Talent & Culture Associate will provide essential support to varied complex functions in the Talent and Culture team which includes benefits and personnel records, employment, recruiting, reporting, and metrics. The role will also provide direct support to the Talent & Culture Officer and other members of the Talent and Culture team and supports the alignment of our total rewards programs with business objectives that support our Talent and Culture strategy. 

Come join a team of energized, collaborative, and passionate individuals and help make a difference through the physical sciences! 

WHAT YOU’LL DO: 

Employee Experience/Customer Service 

• Contribute to the employee experience by being responsible for hands-on tasks that directly impact the day-to-day satisfaction and well-being of employees. 
• Act as the first point of contact for employee inquiries, providing timely responses and assistance with issues related to HR policies, benefits, and workplace amenities.  
• Play a crucial role in the administration of onboarding processes, ensuring new hires are welcomed and receive all necessary information and support to start their roles effectively.  
• Deliver precise and responsive support to both internal and external stakeholders, while maintaining an elevated level of professionalism, uphold confidentiality. 

Data Input, Compliance & Security 

• Input data into the ADP WFN systems accurately and efficiently.  
• Ensure compliance with data protection regulations and best practices in data handling and privacy. Implement and maintain security measures to protect information. 
• Ensuring the accuracy of entered data by carefully reviewing, doublechecking, and validating information against source documents or in line with established guidelines and protocols.  
• Employee Lifecycle Process Support   
• Supporting the employee lifecycle involves the T&C coordinator supporting any phase from recruitment to retirement.  
• Support the recruiting process to ensure a smooth hiring and onboarding process to integrate new hires, maintaining engagement through career development and performance management, and finally, managing offboarding and transitions effectively.  

Payroll & Benefits Program Administration   

• Support the delivery of employee benefit programs; ensuring accurate, detailed invoicing of all service offerings.  
• Process new hire benefits, enrollment, and terminations, initiate and track COBRA, and coordinate leave administration. 
• Liaise with retirees regarding post-retirement medical plans and provide information and answer questions.  
• Stays up to date on benefits laws and best practices. Assisting with the processing of payroll and benefits, which includes ensuring all employee hours, leaves, and benefits are accurately recorded and processed on time. 

Event Support 

• Support events within an organization, especially from a T&C perspective, involves meticulous planning and coordination to ensure that each event runs smoothly and meets its objectives. 

WHAT YOU'LL BRING: 

• A bachelor’s degree in human resources, Business Administration, or a related field is required.  
• Over 3 years' experience in the T&C field, with an emphasis on total rewards. The experience enables the job holder to deal with most situations. 
• Sound knowledge of benefits administration and practices, including working knowledge of U.S. federal and state regulations impacting the T&C area, such as FLSA and Fair Pay Act, and strong proficiency in HRIS required and experience. 

TO APPLY: 
 Include a resume, a cover letter, and a writing sample. We encourage you to apply even if your experience does not fully match the position description; we will consider people from a variety of backgrounds and career experiences. 

COMPENSATION:  $64,952 - $71,447
 
WHY JOIN US: 
 AIP embraces a flexible hybrid work environment to balance in-person collaborative work with remote work. The team works in a flexible, hybrid schedule and reports to our collaboration spaces in College Park, Maryland and Washington, DC as needed. Employees are required to reside in the metro DMV area (Maryland, Virginia, or Washington, DC). 
 
We offer comprehensive benefits, including generous paid time off, medical/dental/vision coverage, an annual retirement contribution of 10% of base pay, tuition assistance, commuter benefits, and more. 
 
Your colleagues at AIP are welcoming, gracious, and eager to help each other succeed. With our commitment to community service, institute-wide social opportunities, and ongoing learning and development, AIP is a rewarding place to work. 
 
ABOUT AIP: 
The American Institute of Physics is a dynamic, forward-thinking 501(c)(3) membership corporation of scientific societies. Our mission is to advance, promote, and serve the physical sciences for the benefit of humanity. AIP is a trusted and reliable source of information and analysis and is a center of excellence that advances the physical sciences enterprise through research and analysis aimed at improving the understanding of our heritage and promoting future progress. 
 
Diversity welcome! Diversity is integral to our mission and is ingrained in everything that we do at AIP. We encourage and invite people of all backgrounds to apply and join our team. All applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, creed, marital status, gender identity or expression, political affiliation, personal appearance, national origin, ancestry, protected veteran status, or physical or mental disability. 
 
AIP is an Affirmative Action and Equal Opportunity Employer 
EOE, including disability/Vets