Job Openings >> Editorial Coordinator
Editorial Coordinator
Title:Editorial Coordinator
Job Type:Non-exempt (hourly)
Posting Date:02/10/2017
Location:West Barnstable, MA
Essential Functions:

The Acoustical Society of America (ASA) is seeking a part-time Editorial Coordinator to join its dynamic team. ASA is primarily a voluntary organization and attracts the interest, commitment, and service of a large number of professionals. Their contributions in the formation, guidance, administration, and development of the ASA are largely responsible for its world-wide preeminence in the field of acoustics. From the beginning, the Acoustical Society has sought to serve the widespread interests of its members and the acoustics community in all branches of acoustics, both theoretical and applied.

The successful candidate will report to the ASA Publications Manager, and will be the primary administrative contact for all production processes for the magazine, working closely with the Editor, copyeditor, graphic designer, advertising manager, printer, and publisher, as well as individual authors and ASA administrative staff. She/he will screen text and graphics for integrity and compliance, coordinate production steps, and proofread composed text and graphics. Acoustics Today is a quarterly magazine, publishing a total of four issues per year. Supporting all production-related aspects of the publishing cycle, responsibilities include: receipt and tracking of copyedited articles, receipt and tracking of author files and/or updates, coordination with the layout/design vendor, the printer, and our publisher, as well as the Society's own web developer (for online edition) . There is constant communication amongst this team, with the Editorial Coordinator at its center. Works closely with Magazine's Editor, copyeditor, and graphic designer on receipt and preparation of all text and graphic components, ensuring readiness for delivery to printer and web development. Communicates directly with authors to ensure correct file formats and resolution, and approves typeset proof. Creates and maintains complete set of all files to be delivered to printer, through three (usually) proof and correction cycles. Reads and reviews all changes between proof cycles, ensuring completeness and accuracy of all copy, including the final version to be sent to the printer. Responsible for reviewing ALL copy for correctness, including covers, pagination sequence, masthead, Table of Contents, photos, figures, captions, headlines, folios, and all text and graphics in an issue. Position can be worked remotely.


Bachelor’s degree and administrative experience in a professional setting required. At least one year experience providing editorial support for a professional publication. Familiarity with scientific writing and terminology, ideally including science or engineering. Familiarity with acoustics would be an asset.

Specialized Skills Required:

Strong computer literacy, including file handling via desktop OS and/or web-enabled/cloud-based repositories. Experience with graphic design and layout software, preferably Adobe InDesign. Minimum of intermediate level skill with MS Word (advanced level desired.) Ability to create and edit basic spreadsheets in MS Excel. Proficiency with either Apple or Windows operating system including file storage, sharing, and printing; familiar with Dropbox and Adobe Acrobat document editing.

Written and spoken English language skills including grammar, spelling, vocabulary, and syntax. Professional communication (email and phone) that is clear, concise, and helpful.

Ability to use a publication production schedule as a tool for planning own work and producing prepared text and graphics files completely, accurately, and on deadline. Able to work effectively with frequent changes to elements in a multi-file set, particularly when changes must be obtained from author or other third party, while ensuring proper version control. Able to manage a large dataset as it evolves from start to finish while maintaining integrity, completeness, and accuracy.

Specialized Skills Desirable (but not required):

Adobe InDesign; Graphics file handling including picture, video, and sound; ability to distinguish technical aspects of print versus web files; familiarity with common HTML tagging.

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